SMS Foundation
Services

Every service maps directly to a specific Part 5 requirement. You'll know exactly what you're getting and why it matters for compliance and safety culture.

Entry Point

SMSVP Enrollment

We guide your school through the FAA's SMS Voluntary Program application — the fastest path to a recognized, FAA-accepted SMS for Part 141 and Part 61 schools.

  • FAA Notice N8900.700 compliance review
  • Organizational system description (§5.17)
  • Implementation plan drafting (§5.19)
  • FAA FSDO coordination support
  • Application submission guidance
Documentation

SMS Manual & Safety Policy

A complete, audit-ready SMS manual written specifically for your school — your aircraft fleet, your airport, your student population. No generic templates.

  • Safety policy statement (§5.21)
  • Accountability framework (§5.23)
  • Safety Manager role definition (§5.25)
  • Emergency response coordination (§5.27)
  • Branded, print-ready document package
Risk Management

Hazard Identification Workshop

A facilitated on-site session with your CFIs and management to build your flight-school-specific hazard register — student solos, weather decisions, ramp ops, and more.

  • System analysis per §5.53
  • Flight training-specific hazard register
  • Risk assessment matrix (§5.55)
  • Risk control recommendations
  • Written workshop report
Safety Assurance

Confidential Reporting System

An anonymous safety reporting system designed for the tight-knit flight school environment — so CFIs can report concerns about students, weather, maintenance, and management without fear.

  • Confidential reporting process (§5.71a7)
  • Anonymous report forms (print & digital)
  • Report review & response procedure
  • Records retention system (§5.97)
  • Staff communication rollout
Safety Promotion

SMS Training Program

Initial and recurrent SMS training built for flight instructors and ground staff — practical, aviation-focused, and fully documented to meet §5.91 recordkeeping requirements.

  • Initial SMS training curriculum (§5.91)
  • Annual recurrent training module
  • CFI-specific safety culture content
  • Training records per employee (§5.97)
  • Completion certificates issued
Continuous Improvement

Annual SMS Audit & Review

An independent annual audit of your entire SMS against Part 5 requirements — safety performance assessment, findings report, and documentation updates to keep you current.

  • Full Part 5 compliance audit
  • Safety performance assessment (§5.73)
  • Written findings & recommendations
  • Documentation updates (§5.75)
  • Executive summary for leadership

Flight Risk
Assessment Tool

Every flight at your school should begin with a structured risk assessment. Our FRAT is designed specifically for flight training operations — it accounts for student experience level, weather minimums, aircraft currency, instructor fatigue, and more.

Completed before every solo flight, cross-country, and check ride preparation. Results are logged and feed directly into your SMS safety data (§5.71).

SUPPORTS: §5.53 HAZARD ID · §5.55 RISK ASSESSMENT · §5.71 SAFETY MONITORING

Student Experience Scoring

Automatically weights risk based on student hours, recency, and certificate level — a 50-hour student solo carries different risk than a 200-hour instrument student.

Weather & NOTAMs Integration

Covers ceiling, visibility, winds, TFRs, and METAR/TAF interpretation with go/caution/no-go thresholds set for your school's specific minimums.

Automatic SMS Data Logging

Every completed FRAT is stored and aggregated — giving you trend data on your highest-risk flights, instructors, and time periods for your quarterly safety review.

Flight Risk Assessment PRE-FLIGHT
Student hours total 142 hrs
Days since last flight 14 days
Ceiling / Visibility 3200 / 8sm
Wind (gust) 12G18kt
Flight type Solo XC
Instructor rest (hrs) 9 hrs
Aircraft last squawk Open MEL
Risk factors by category
Pilot / Student Medium
Environment Low
Aircraft High
Total Risk Score
38
⚠ REVIEW REQUIRED — Open MEL item

SAMPLE — CUSTOMIZED TO YOUR SCHOOL'S AIRCRAFT & MINIMUMS

Weight & Balance C172S — N4521K
Empty weight 1,663 lbs
Pilot (front left) 170 lbs
Passenger (front right)
Rear passengers
Baggage 15 lbs
Fuel (35 gal usable) 210 lbs
Gross Weight 2,058 lbs
Max gross 2,550 lbs ✓
Center of Gravity — Moment Envelope
35.0" Forward limit Aft limit 47.3"
CG 40.2" — Within envelope

SAMPLE — BUILT FOR YOUR EXACT AIRCRAFT & POH DATA

Weight &
Balance Calculator

A pre-flight W&B calculator built to your school's exact aircraft fleet — each with the correct empty weight, arm data, and CG envelope pulled directly from your POH. No generic templates, no manual math errors.

Every completed W&B is logged and tied to the student record, supporting your SMS data collection requirements and providing evidence of pre-flight risk management.

SUPPORTS: §5.53 SYSTEM ANALYSIS · §5.55 RISK CONTROLS · §5.71 SAFETY DATA

Fleet-Specific Configuration

Each aircraft in your fleet gets its own W&B profile — correct empty weight, arm stations, fuel burn data, and CG envelope from the actual POH.

Visual CG Envelope Plot

Instant visual confirmation showing whether the calculated CG falls within the approved envelope — at takeoff weight and estimated landing weight.

Logged & Audit-Ready Records

Every calculation is saved with student name, date, aircraft N-number, and instructor sign-off — giving you a complete pre-flight record tied to your SMS.

Print & Digital Versions

Available as a fillable PDF for dispatch binders and as a digital form for tablet-based pre-flight workflows — your choice of format.

Choose Your Package

All packages include direct access to your dedicated SMS consultant throughout the engagement.

Starter
For Part 61 schools beginning their SMS journey
$1,500 / one-time
ONE-TIME PROJECT FEE
  • SMSVP enrollment guidance
  • Safety policy & manual
  • Basic hazard register
  • FRAT template (1 aircraft type)
  • W&B calculator (1 aircraft type)
  • Initial SMS training (1 session)
Get Started
Managed SMS
Ongoing SMS management — set it and stay compliant
$499 / mo
MONTHLY RETAINER · MIN. 12 MONTHS
  • Quarterly safety performance review
  • Reporting system management
  • Annual internal audit included
  • FRAT & W&B updates as needed
  • Annual recurrent training
  • On-call SMS consultant
  • Regulatory update monitoring
Get Started
Ready?

Let's Build Your
School's SMS

Schedule a free 30-minute consultation. We'll assess where your school stands against Part 5 requirements and map out the right path forward.

Schedule Free Consultation info@imsafesms.com